IntellMeet – AI-Powered Enterprise Meeting & Collaboration Platform

IntellMeet is a MERN stack-based meeting and collaboration platform designed to simplify online meetings, team communication, and meeting management. It provides features for scheduling meetings, inviting participants through shareable links, real-time messaging, and video conferencing.

The platform aims to enhance productivity by bringing meeting management and collaboration tools together in one place, with AI-powered features planned for smarter meeting experiences.

🚀 Features

• User Authentication: Secure user registration and login using JWT.
• Dashboard: View and manage meetings from a centralized dashboard.
• Meeting Scheduling: Create meetings with titles, descriptions, start times, and end times.
• Meeting Management: View, edit, and manage upcoming, live, and expired meetings.
• Meeting Invitations: Generate and share meeting links with participants.
• Guest Joining: Allow participants to join meetings using an invitation link and their name.
• Real-Time Messaging: Communicate with meeting participants through chat.
• Video Conferencing: Support for real-time audio and video communication.
• Participant Management: Track participants joining and leaving meetings.
• Calendar: Organize and view scheduled meetings.
• Responsive Interface: Designed for convenient use across different screen sizes.
• AI-Powered Enhancements: Planned features include AI-generated meeting summaries and recording support.

🛠️ Technology Stack

Frontend

• React.js
• Vite
• HTML5
• CSS3
• JavaScript
• React Router DOM

Backend

• Node.js
• Express.js
• REST API
• JSON Web Token (JWT)
• Socket.IO

Database

• MongoDB
• Mongoose

Real-Time Communication

• Socket.IO for real-time messaging and meeting events
• WebRTC for peer-to-peer audio and video communication

Development Tools

• Visual Studio Code
• Git
• GitHub
• Postman

⚙️ Installation and Setup

Prerequisites

Make sure the following tools are installed:

• Node.js
• npm
• MongoDB
• Git

1. Clone the Repository

git clone https://github.com/Akanshagore/IntellMeet.git
cd IntellMeet

2. Set Up the Backend

Open a terminal in the project directory:

cd server
npm install

Create a .env file in the backend directory and configure the environment variables:

PORT=5000
MONGO_URI=mongodb://127.0.0.1:27017/intellmeet
JWT_SECRET=your_secret_key
CLIENT_URL=http://localhost:5173

Replace your_secret_key with a secure secret. Never upload real credentials or secrets to GitHub.

Start the backend server:

npm run dev

If your project does not have a dev script, use the start command defined in your backend package.json.

3. Set Up the Frontend

Open another terminal:

cd client
npm install
npm run dev

4. Open the Application

Visit the following URLs in your browser:

• Frontend: http://localhost:5173
• Backend: http://localhost:5000

The backend URL may display a health-check message when the server is running.

🔄 How It Works

1. Users register or log in to their accounts.
2. The dashboard displays meeting-related information.
3. The meeting host creates a meeting with a scheduled start and end time.
4. Participants receive a shareable meeting invitation link.
5. Participants join the meeting using the supported joining flow.
6. Users communicate through real-time chat and available audio/video features.
7. The host manages the meeting and participants.
8. AI-based meeting summaries and additional enhancements can be integrated as the project evolves.

🔐 Security

• JWT-based authentication for protected routes.
• Password hashing should be used for securely storing user passwords.
• Environment variables for sensitive configuration.
• Input validation and error handling for API requests.
• Protected meeting-management operations.

🎯 Project Objectives

• Simplify online meeting scheduling and management.
• Enable real-time collaboration among team members.
• Provide convenient meeting invitations through shareable links.
• Integrate video communication and messaging into a single platform.
• Build a foundation for AI-assisted meeting productivity.

🔮 Future Enhancements

• AI-generated meeting summaries.
• Automatic transcription of meeting conversations.
• Meeting recording and playback.
• AI-based action-item extraction.
• Screen sharing and advanced conference controls.
• Notifications and calendar integration.
• Improved support for multi-participant video conferencing.
• Cloud deployment and production-ready infrastructure.

👩‍💻 Developed By

Akansha Arjun Gore

Computer Engineering Student

Project: IntellMeet – AI-Powered Enterprise Meeting & Collaboration Platform

Technology: MERN Stack

GitHub: Akanshagore

📄 License

This project is developed for educational and learning purposes. A formal open-source license can be added to the repository if the project is intended for public reuse.

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images

1. Dashboard Screenshot

2. Meeting Room Screenshot

3. Calendar Screenshot

4. AI Summary Screenshot

5. user Screenshot

6. signup Screenshot